Shipments (856)
EDI Document Number | Direction |
---|---|
856 | Seller to Buyer |
Send an 856 Advance Shipping Notice
An 856 Advance Shipping Notice (ASN) is the key step of many Retail Workflows. The ASN enables the sender to describe the contents and configuration of a shipment in various levels of detail.
All requirements for the 856 document are based on your Trading Partnerâs Guidelines. Available packing methods and validation criteria are specified by your Trading Partner, and Orderful only enforces them as configured.
Required Workflow status: Order Fulfillment
- If you havenât already, open the associated Workflow Overview.
- If the required previous steps have been completed, the Workflow should be in âOrder Fulfillmentâ status.
Click on Create an ASN (856) in the âOrder Fulfillmentâ step. - This will create a new 856 document and open the Print View for that transaction in Edit Mode. This document will be auto-populated based on the data in the 850 that started this Workflow. Any validation errors, including missing information, will be highlighted in red. These errors are based on your Trading Partnerâs guidelines.
- (Optional) Choose a packing method. If your Relationship only specifies one packing method, this will be pre-selected.
- Enter a âShipment IDâ.
- The âShipment Dateâ will default to the current date. Update this field if necessary.
- Confirm all pre-populated fields, and fix any validation errors highlighted in red.
- All items specified in the 850 are unpacked by default. You must explicitly select each item in the âUnpacked Itemsâ section and specify how many units are being packed. The number of units you are packing can be less than the total quantity that is being shipped, to account for multiple cartons or pallets. For more information see [How to use Unpacked Items].
- All items, once packed, will appear in the âItemsâ section below.
- Once you are done, click Save Changes in the upper right.
- If you have successfully entered all the information required by your Trading Partnerâs Guidelines, the 856 document will change its âValidation Statusâ from âInvalidâ to âValidâ. The Transaction can now be sent.
Click on the Send button (ď) at the top of the Transaction detail view. - (Optional) If you are creating multiple 856s, you can use the Create New button for the Order Fulfillment step.
- (Optional) To download the 856 transaction, click on the Download button (ďŁ) at the top of the page. This will open a Download Files dialogue that will show you the data in the format(s) configured for your Relationship, as well as giving you the option to Download and Copy the data.
Updated 25 days ago